A. The name of this organization is the Painted Hills Genealogy Society, hereinafter referred to as the "Society."

B. Its Address is: 3198 Ridge Road Ext, Freedom PA, 15042

C. The URL for the Societies Internet website is:



A. The Painted Hills Genealogy Society is a non-profit, educational, internet organization founded to

  1. Collect, compile, record, index, preserve, and store genealogical and historical records on the Internet.
  2. Provide community and national service to members seeking such information.
  3. Aid members in establishing their genealogical history.
  4. Share genealogical information by conducting educational programs to assist members in understanding methods of family research.

B. The counties originally represented by the Society are Allegany, Chautauqua, Cattaraugus, and Steuben counties in the state of New York, and McKean and Potter counties in the Commonwealth of Pennsylvania. As other counties are added, their names will be added to this paragraph.



A. The Painted Hills Genealogy Society is a non-profit educational internet organization.

B. No part of the net income or earnings of the Society shall accrue to the benefit of any individual member or be distributed among its members or officers.

C. Funds shall be used explicitly for activities consistent with the stated purpose of the organization, as determined by the President within the provisions of these bylaws.



A. Membership in the Painted Hills Genealogy Society is available to all persons interested in gathering and disseminating genealogical and historical information by the payment of five dollars ($5.00) per year dues. Lifetime memberships are available for seventy-five dollars ($75.00) and may be paid in three installments of twenty-five dollars ($25.00), the first $25.00 installment to be received within 30 days of application for membership. The other 2 installments of $25.00 each must be received prior to the end of the first year.
All dues, once received by the Society, are non-refundable.

B.Individual membership is open to all persons regardless of their race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or other areas of human difference.



The Painted Hills Genealogy Society fiscal year shall be the calendar year from January 1 to December 31, inclusive.



A. Officers:

  1. President
  2. Vice-President
  3. Secretary
  4. Treasurer

B. Staff:

  1. Surname and Member Coordinator
  2. Webmaster

C. If an Advisory Board is deemed useful, members shall be appointed and removed at the sole discretion of the President.



A. The President shall be chief executive of the Society and shall perform the following duties:

  1. Appoint a Vice-President, Secretary, and Treasurer.
  2. Appoint and remove staff and any committees that may be useful.
  3. Supervise all Society functions.
  4. Serve as ex-officio member of all active committees.

B. The Vice-President shall assume the duties of the President when the President is absent or unable to fulfill the responsibilities of that office.

C. The Secretary shall keep the minutes of all official Society functions, and discharge such other duties as may be assigned by the President.

D. The Treasurer shall receive all monetary dues, donations, or other funds of the Society, maintain a proper accounting thereof, and disburse such funds as ordered by the Society.

F. The Surname and Member Coordinator shall:

  1. Attend to correspondence requesting information from all members.
  2. Be responsible for maintaining and updating the Society's members and surnames web pages
  3. Correspond with and help those potential new members who are having trouble with the registration process.

H. The Webmaster shall have charge of all databases and information on the Society's web pages, and will perform the following:

  1. Maintain Domain name registration and interface with our web hosting company.
  2. Maintain back-ups of all Society web pages.
  3. Mark all web pages with the logo and background colors, as property of the Society.



A. Meetings will be held as needed via email or other electronic means.

B. The principal business of the Society will be transacted on the Internet at the following URL:



A. The Society, its President, and its members shall assume no responsibility for errors of fact or opinion in contributed material. Errors of fact will be corrected when proof is provided.

B. The Society will not publish facts about living individuals such as birth, marriage, or state of residency without their permission.
The removal of these facts is the responsibility of the contributor.

C. The Society is not responsible for loss of material due to server crashes or other circumstances beyond the control of the Society.



The Society's Query Board is open to members only.



A. The Society owns the copyright to all web pages containing Society-compiled information.

B. Member-contributed material copyrights reside solely with the creator and/or the contributor of those materials.

C. Copyright to queries and any other submitted data resides with the submitter. The submission of queries and other data to the Society implies that the Society may continue to post the material until the Society deems it appropriate to remove said material.

D. Copyright to data contributed to any special project resides with the contributor. The Society, as a non-profit organization, shall have permanent use of the data conditional upon the non-profit nature of the Society and will become invalid if the Society should ever cease to be non-profit.



Upon dissolution of the Society, and after paying, or making provisions for the payment of all liabilities, of the Society, the assets of the Society shall be disposed of as follows:

1. All monies and bank deposits shall be distributed to the Historical Society of each of the Society's counties as defined in Article II, paragraph B of these bylaws.

2. All remaining property such as books, records, computers, printers, and office supplies, shall be distributed to all Historical Societies within the Painted Hills area as defined in Article II, paragraph B of the bylaws.


If you have anything of genealogical or historical interest to add to this site, or if you are interested in becoming a member of the Painted Hills Genealogy Society, please contact me at:


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 Last Update April 13, 2014

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