ORGANIZING DOCUMENT of
PAINTED HILLS GENEALOGY SOCIETY
NAME and ADDRESS:
A. The name of this organization is the Painted Hills Genealogy Society, hereinafter referred to as the "Society."
B. Its Address is: 3198 Ridge Road Ext, Freedom PA, 15042
C. The URL for the
Society's Internet website
A. The Painted Hills Genealogy Society is a non-profit, educational, internet organization founded to
B. The counties originally represented by the Society are Allegany, Chautauqua, Cattaraugus, and Steuben counties in the state of New York, and McKean and Potter counties in the Commonwealth of Pennsylvania. As other counties are added, their names will be added to this paragraph.
A. The Painted Hills Genealogy Society is a non-profit educational internet organization.
B. No part of the net income or earnings of the Society shall accrue to the benefit of any individual member or be distributed among its members or officers.
C. Funds shall be used
explicitly for activities
consistent with the stated purpose of the organization, as determined
the President within the provisions of these bylaws.
A. Membership in the Painted
Society is available to all persons interested in gathering
genealogical and historical information by the payment of five dollars
($5.00) per year dues. Lifetime memberships are available for
dollars ($75.00) and may be paid in three installments of twenty-five
($25.00), the first $25.00 installment to be received within 30 days of
application for membership. The other 2 installments of $25.00 each
be received prior to the end of the first year.
All dues, once received by the Society, are non-refundable.
B.Individual membership is
open to all persons
regardless of their race, color, religion, sex, national origin, age,
status, disability, sexual orientation, or other areas of human
The Painted Hills
Genealogy Society fiscal
year shall be the calendar year from January 1 to December 31,
OFFICERS/STAFF/ADVISORY BOARD MEMBERS
C. If an Advisory Board is
deemed useful, members shall be appointed and removed at the sole
discretion of the President.
DUTIES OF OFFICERS/STAFF/ADVISORY BOARD
A. The President shall be chief executive of the Society and shall perform the following duties:
B. The Vice-President shall assume the duties of the President when the President is absent or unable to fulfill the responsibilities of that office.
C. The Secretary shall keep the minutes of all official Society functions, and discharge such other duties as may be assigned by the President.
D. The Treasurer shall receive all monetary dues, donations, or other funds of the Society, maintain a proper accounting thereof, and disburse such funds as ordered by the Society.
F. The Surname and Member Coordinator shall:
H. The Webmaster shall have charge of all databases and information on the Society's web pages, and will perform the following:
A. Meetings will be held as needed via email or other electronic means.
B. The principal business
of the Society will be transacted on the Internet at the following URL:
A. The Society, its President, and its members shall assume no responsibility for errors of fact or opinion in contributed material. Errors of fact will be corrected when proof is provided.
B. The Society will not
publish facts about living individuals such as birth, marriage, or
state of residency without their permission.
The removal of these facts is the responsibility of the contributor.
C. The Society is not
responsible for loss of
material due to server crashes or other circumstances beyond the
of the Society.
A. The Society owns the copyright to all web pages containing Society-compiled information.
B. Member-contributed material copyrights reside solely with the creator and/or the contributor of those materials.
C. Copyright to queries and any other submitted data resides with the submitter. The submission of queries and other data to the Society implies that the Society may continue to post the material until the Society deems it appropriate to remove said material.
D. Copyright to data
contributed to any special
project resides with the contributor. The Society, as a non-profit
shall have permanent use of the data conditional upon the non-profit
of the Society and will become invalid if the Society should ever cease
to be non-profit.
Upon dissolution of the Society, and after paying, or making provisions for the payment of all liabilities, of the Society, the assets of the Society shall be disposed of as follows:
1. All monies and bank deposits shall be distributed to the Historical Society of each of the Society's counties as defined in Article II, paragraph B of these bylaws.
2. All remaining property
such as books, records,
computers, printers, and office supplies, shall be distributed to all
Societies within the Painted Hills area as defined in Article II,
B of the bylaws.